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Pressure Washing Invoice Template

A pressure washing invoice works best when every surface is its own line: the material, the area in square feet (or linear feet for fences and gutters), the rate per unit and the method used. Customers compare your invoice with the quote surface by surface, and a single 'exterior cleaning' total invites the question of why the deck cost what it did. The method belongs on the invoice too. Soft washing siding or a roof at low pressure with a cleaning solution is a different service from blasting oil-stained concrete, and naming the method and pressure shows the customer you matched it to the surface, which matters if they later blame cleaning for damaged paint or wood. Note any damage you saw before you started. This template is for owner-operators and small crews cleaning driveways, patios, decks, fences, siding and storefronts. The download is an editable HTML file with the usual invoice header, line table and totals, plus the pressure washing fields below. Fill it in your browser, then print it or save it as PDF.

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Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Service address and property type (residential or commercial)
  • Surface and material (concrete, pavers, wood deck, vinyl siding, brick, fence)
  • Area cleaned (square feet or linear feet) and rate per unit
  • Method: soft wash or pressure wash, and pressure (PSI) used
  • Cleaning solutions and pre-treatments (oil stains, mildew, rust)
  • Water source (customer's outdoor tap or your own tank)
  • Wash-water handling (contained, recovered or kept out of storm drains)
  • Minimum job charge or trip charge
  • Pre-existing damage noted before cleaning
  • Sealing, staining or repeat-service options quoted separately

How to Create Your Pressure Washing Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

Residential jobs are usually paid on completion, after the customer has walked the surfaces with you, so the invoice should be ready to send or hand over on site and due on receipt. Commercial work such as storefronts, parking lots and drive-throughs is usually billed per visit or monthly against a service agreement, often on Net 15 or Net 30, with the site address and visit date on each line. State your minimum charge in the quote, so a small patio job still covers your travel and setup. If you clean on a recurring schedule, put the frequency and the per-visit price in the agreement and bill each visit as its own line with its date. Any extras the customer adds on site, such as a fence or a second driveway, should be agreed before you start and added as separate lines.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Whether pressure washing is taxed depends on the state and on what you clean. Texas, for example, taxes it: the Comptroller's publication on cleaning and janitorial services says pressure washing buildings, sidewalks and parking lots is taxable as building or grounds cleaning, a real property service, and that pressure washing tangible personal property is taxable as maintenance or restoration. Other states set their own rules for cleaning services, and some distinguish between types of property or work. Check your state revenue department before adding tax. InvoiceQuickly applies one tax percentage to the whole invoice and copies your saved tax ID to new invoice PDFs; keep any separate permit details in notes; put any untaxed items on a separate invoice. This is not tax advice; check with your tax authority or an adviser.

Industry context (2026)

Two official rules shape what a pressure washing invoice should say. The first is tax: in Texas, the Comptroller's publication 94-111, Cleaning and Janitorial Services, states that pressure washing buildings, sidewalks and parking lots is taxable as building or grounds cleaning under Rule 3.356 (Real Property Services), and that pressure washing tangible personal property is taxable as maintenance or restoration under Rule 3.292; Texas sales tax is 6.25% state plus up to 2% local. Other states treat cleaning of real property differently, which is why the tax line varies so much between operators. The second is water: the US Environmental Protection Agency explains that polluted runoff is commonly carried through municipal separate storm sewer systems and then often discharged, untreated, into local water bodies. Cities set their own rules. Portland, Oregon's City Code 17.39 prohibits wash water from pressure washing entering the stormwater system and requires a Mobile Washer Discharge Authorization before sending it to the sanitary sewer. Fort Worth, Texas requires a $25 annual permit for mobile commercial cosmetic cleaning businesses plus a $25 registration for each wash unit, bans discharges to storm drains that are not entirely stormwater, and lists fines of up to $2,000 per occurrence. Recording how you handled wash water on commercial invoices answers the question before a property manager asks it.

Worked example

An Austin pressure washing company cleans a house in Austin after quoting by area. Line 1: concrete driveway and front walk, 1,200 sq ft at $0.25, surface cleaner at high pressure, $300.00. Line 2: vinyl siding, two-storey, 2,400 sq ft at $0.20, soft wash at low pressure with a mildew solution, $480.00. Line 3: wood deck, 400 sq ft at $0.60, low pressure with a wood cleaner, $240.00. Line 4: oil stain pre-treatment on the driveway, 2 stains at $30.00, $60.00. Subtotal $1,080.00. The company treats the job as taxable, following the Texas Comptroller's guidance that pressure washing buildings and sidewalks is a taxable real property service, and charges 8.25% (Texas 6.25% plus Austin's 1% city tax and 1% transit tax): $1,080.00 × 8.25% = $89.10. Total $1,169.10, due on receipt. Notes: 'Water from customer's outdoor tap. Rinse water from siding and deck directed to the lawn; no cleaning solution to the storm drain. Pre-existing: two cracked deck boards near the steps and peeling paint on the north window trim, shown to the customer before work began. Deck sealing quoted separately on EST-0044.' The damage note means that if the customer later asks about the deck boards, both sides have a record that the cracks were there before cleaning.

Common mistakes to avoid

One 'exterior cleaning' line

A single total hides the area, rate and method for each surface. Customers who cannot check the arithmetic tend to dispute the whole amount.

No pre-existing damage note

Without a written note, cracked boards, failing paint or loose mortar found after cleaning can be blamed on you. Record them before you start, on the invoice or a work order it references.

Square-foot rate without measurements

'Driveway at $0.25 per sq ft' with no area invites a debate about size at payment time. Put the measured area on the line.

Stain treatment folded into the area rate

If the quote did not separate oil or rust stain treatment, customers assume it was included. Quote and bill it as its own line.

Ignoring wash-water rules

Detergent wash water in a storm drain can breach city stormwater rules, and a commercial client may ask how it was handled. Know your city's rules and note your method.

Invoicing Tips

  • 1Measure before you quote and put the same measurements on the invoice: '1,200 sq ft concrete driveway and front walk' leaves no room for a different number at payment time.
  • 2Write the method on each line ('soft wash, low pressure, sodium hypochlorite mix') rather than in a general note, so the customer can see that siding and roofs were not blasted.
  • 3Walk the property with the customer before you start and record cracked boards, failing paint or loose mortar in the notes. A one-line pre-existing damage note is your best defence against a later claim.
  • 4Price oil and rust stain treatment per stain or as a separate line. It is the item customers most often think was included in the square-foot rate.
  • 5Say whose water you used. If you used the customer's outdoor tap, say so; if you brought your own water, it explains a trip or water charge.
  • 6Offer sealing or staining as a separate quoted line after cleaning, never as a quiet addition to the cleaning total.

Related Resources

Frequently Asked Questions

What should a pressure washing invoice include?

Your business details, the customer and service address, invoice number and dates, each surface as its own line with material, area and rate, the method and pressure used, pre-treatments, any minimum or trip charge, the water source, notes on damage seen before cleaning, tax where your state requires it, the total and payment instructions.

Should I charge by the square foot or by the job?

Square-foot pricing suits flat surfaces you can measure, such as driveways, patios and decks, because the customer can check the arithmetic. Flat job prices suit irregular work like a whole-house soft wash. Either way, show the measured area on the invoice and keep a minimum charge for small jobs.

Do I put PSI on a pressure washing invoice?

It helps. Naming the method and pressure, for example soft wash for vinyl siding or high pressure for concrete, shows you matched the method to the surface. If a customer later claims damage, the invoice records what you did.

Is pressure washing taxable?

In some states. Texas taxes pressure washing of buildings, sidewalks and parking lots as a real property service, while other states treat cleaning of real property differently. Check your state revenue department, and apply tax consistently on every invoice.

Can wash water go down the storm drain?

Often not. The US Environmental Protection Agency notes that storm sewers often discharge untreated into local waters, and cities such as Portland, Oregon and Fort Worth, Texas restrict wash water entering them. Check your city's stormwater rules, and note on the invoice how wash water was handled where a customer or property manager asks.

Can InvoiceQuickly create a pressure washing invoice?

Yes. Describe the job, for example 'Driveway 1,200 sq ft at $0.25, siding soft wash 2,400 sq ft at $0.20, two oil stains at $30', and InvoiceQuickly drafts an editable invoice you review before saving. It applies one tax percentage to the whole invoice and has no square-foot calculator, so enter the area as the quantity and the rate as the unit price.