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House Cleaning Invoice Template

A house cleaning invoice usually covers one of two things: a single job, such as a first deep clean or a move-out clean, or a month of recurring visits for the same home. Either way the homeowner wants to check three things quickly: which visits they are paying for, what was extra this time, and whether supplies and tax are included. This template lists each visit by date and service type (standard, deep or move-out), the home's size in bedrooms and bathrooms or square feet, add-ons such as inside the oven or fridge, laundry or interior windows, any supplies charged separately, and fees for late cancellations or lockouts under your written policy. It also has a place for key or access instructions, which belong on the job record rather than the printed invoice when the invoice is emailed. The download is an editable HTML invoice with an invoice number, dates, a line table and totals, plus labelled fields for these details. Fill it in your browser, then print it or save it as PDF.

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Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Service address
  • Home size: bedrooms, bathrooms, approximate square feet
  • Service type for each visit: standard, deep, move-in or move-out
  • Frequency and agreed price per visit
  • Add-ons, each on its own line with its date
  • Supplies: included, or charged separately
  • Late cancellation or lockout fee, with the policy it comes from
  • Access method on file (key, lockbox or code), never the code itself
  • Taxable and non-taxable services stated separately, where your state requires it
  • Payment method on file or how to pay

How to Create Your House Cleaning Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

One-off cleans are usually paid on the day, by card, payment link or check left for the cleaner, so print 'Due on receipt'. Recurring clients are billed either after each visit or once a month for all the visits in it. Monthly billing means fewer invoices but a larger amount, so state the billing day in your service agreement and keep the terms short, such as due on receipt or 7 days. Put your late cancellation and lockout policy in writing before the first visit: how much notice the client must give, and what you charge when the cleaner arrives at the booked time and cannot get in. An invoice line for a lockout fee is far easier to collect when the client has already agreed to the policy. For a first deep clean or a move-out clean on a tight date, some cleaners take a deposit when booking; bill it as its own invoice and show it as received on the final one.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Whether you charge sales tax on house cleaning depends on the state, and the rules differ more than most people expect. Texas: maid, janitorial and custodial services are taxable, and you collect state and local tax on the amount billed; the state rate is 6.25% and local taxes can bring the total to 8.25% (Texas Comptroller publication 94-111). Minnesota: cleaning a home is taxable, but tidying such as washing dishes, making beds and picking up is not, and if you bundle the two the full amount is taxed unless the non-taxable part is stated separately (Minnesota Department of Revenue). Washington: routine janitorial work by a commercial janitorial business is not subject to retail sales tax, but specialized cleaning such as hoarder cleanup or mold abatement is. Other states set their own rules, so check your state revenue department and use the rate for the client's address. InvoiceQuickly applies one tax percentage to the whole invoice; in a state like Minnesota, put taxable and non-taxable visits on separate invoices, or work out the tax on the taxable lines and enter it as its own line with the invoice tax at 0%. General information, not tax advice.

Industry context (2026)

Sales tax is where house cleaning invoices differ most from state to state, and the official guidance is specific. The Texas Comptroller's publication 94-111 treats maid, janitorial and custodial services as taxable on the amount billed, with a state rate of 6.25% and local taxes up to a combined 8.25%. The Minnesota Department of Revenue's building cleaning guide (updated 29 June 2026) taxes cleaning of homes, such as floor cleaning, vacuuming and restroom cleaning, but not washing dishes, dusting knick-knacks, making beds or straightening rooms, and taxes a mixed contract in full unless the non-taxable services are stated separately. The Washington Department of Revenue does not apply retail sales tax to routine janitorial work but does to specialized cleaning such as hoarder cleanup, flood water removal and mold abatement. For homeowners, IRS Publication 926 (2026) lists housecleaning workers among household workers, while a cleaner provided by an agency that controls the work, or one who controls how the work is done, is not the homeowner's employee. Sources checked 27 and 28 October 2026; general information, not tax advice.

Worked example

Worked example (illustrative prices, not market data): a cleaning business in Texas bills a biweekly client monthly. The home is 3 bedrooms and 2 bathrooms, about 1,800 sq ft, at an agreed $165.00 per standard clean, plus $10.00 a visit for the fragrance-free products the client asked for. Invoice INV-0207 is dated 31 October 2026, due on receipt, for October visits. Line 1: standard clean, 6 October, 1 × $165.00. Line 2: standard clean, 20 October, 1 × $165.00. Line 3: inside oven add-on, 20 October, 1 × $35.00. Line 4: fragrance-free supplies, 2 visits × $10.00 = $20.00. Subtotal $385.00. The client's address has a combined rate of 8.25%, and Texas taxes the amount billed for the cleaning service, so tax is $385.00 × 8.25% = $31.76. Total due $416.76. Notes: 'Key on file. Next visits 3 and 17 November. Supplies surcharge per our agreement of 2 September.' Two contrasts come from the numbers. Quoted at '$165 per visit' with tax absorbed, the cleaner would keep only about $152.42 of each visit ($165.00 ÷ 1.0825). And in Minnesota, if $30.00 of each visit were tidying listed on separate lines, tax would apply to $135.00 per visit instead of $165.00.

Common mistakes to avoid

One line for the month

'Cleaning, October: $385' leaves the client to work out how many visits that was. List each visit and add-on by date.

Access codes on the invoice

An emailed invoice with the lockbox code on it can end up anywhere. Keep codes in your job records, not on the invoice.

Taxing, or not taxing, by habit

A cleaner moving from Washington to Texas, or adding Minnesota clients, has different rules to apply. Check the rule for the client's state and address before the first invoice.

A lockout fee with no policy behind it

A fee the client never agreed to is the one they refuse to pay. Put the policy in your service agreement and quote it on the line.

Old price on recurring invoices

If your price rises and the recurring invoice still shows the old rate, you lose the difference every visit. Update the price and tell the client in writing first.

Invoicing Tips

  • 1List each recurring visit on its own line with its date ('Standard clean, 3 bed 2 bath, 6 Oct'). A missed or extra visit then shows up at a glance instead of as an unexplained total.
  • 2Put add-ons on the line for the visit they were done on. 'Inside oven, 20 Oct, $35' answers the question before the client asks it.
  • 3Never print a door code or lockbox combination on an invoice. Invoices get emailed, forwarded and left on counters; record 'key on file' or 'lockbox' instead.
  • 4Quote and invoice tax-exclusive in a state that taxes cleaning ('$165 per visit plus sales tax'), or the tax comes out of your price.
  • 5When your price per visit changes, say so on the last invoice at the old price, with the date the new price starts.
  • 6Bill a lockout fee only under a written policy the client has agreed to, and give the date, time and what happened on the line.

Related Resources

Frequently Asked Questions

What should a house cleaning invoice include?

Your business name and contact details, the client's name and service address, an invoice number and date, each visit with its date and service type, any add-ons and supplies charged separately, tax where your state requires it, the total, the due date and how to pay. For recurring clients, include the billing period and the agreed price per visit.

Should I invoice recurring clients per visit or monthly?

Either works if the client agrees in writing. Per-visit invoices are simpler to check and get paid sooner. Monthly invoices cut admin; list each visit by date so the client can match them to their calendar, and state the billing day in your service agreement.

Do house cleaners charge sales tax?

Only in states that tax cleaning. Texas taxes maid and janitorial services; Minnesota taxes cleaning a home but not tidying such as making beds; Washington does not tax routine janitorial work but taxes specialized cleaning. Check your state revenue department for the rule and the rate at the client's address.

How do I charge for supplies on a cleaning invoice?

Most cleaners include standard supplies in the visit price. If a client asks for specific products, such as fragrance-free or their own brand bought by you, add a supplies line or a per-visit surcharge you agreed in advance. In Texas, tax applies to the amount billed for the cleaning service.

Can I charge a fee if I am locked out?

Yes, if your written policy says so and the client agreed to it before the visit. Put the date, the booked time and a short note of what happened on the invoice line, for example 'No access at 9:00, lockbox empty, per cancellation policy'.

Is my house cleaner a household employee or a business?

The IRS lists housecleaning workers among household workers, but a worker provided by an agency that controls the work, or a self-employed cleaner who controls how the work is done, is not the homeowner's employee (IRS Publication 926). A cleaner who invoices as a business is normally self-employed. A homeowner who pays a household employee $3,000 or more in cash wages in 2026 has employment tax duties.

Can InvoiceQuickly send recurring cleaning invoices?

On Pro, yes: a recurring schedule (weekly, monthly, quarterly or yearly) creates invoices as drafts for review or sends them. The schedule holds one line with saved tax, discount and payment terms, and has no every-two-weeks option. For taxed clients keep auto-send off and add visits and tax to each draft. Pro is $9 a month.