Invoicing should remember the work while you still do.

InvoiceQuickly was built on a simple observation: creating an invoice should take seconds, not minutes. Freelancers, consultants, and small business owners spend hours every month formatting documents, looking up tax rates, and chasing payments — time that should go toward the work they actually love.

The product is for people who finish work away from a desk and do not want to reconstruct it later in an invoice form. A short plain-language prompt is the fastest starting point, with voice available when useful, as long as every generated field remains visible and editable before the invoice is saved.

Our mission

We are building a focused prompt-first invoicing tool. Describe what you did, by typing or optional voice, then review the proposed client, line items, dates, tax, and terms, then save the invoice when it is correct.

Concretely: when a user enters “Invoice Acme Studio $2,500 for brand redesign, net 30”, InvoiceQuickly proposes a structured draft. It flags missing details instead of pretending certainty, and the user remains responsible for reviewing tax and legal requirements.

What we build

Invoicing is the center of the product. Everything else exists to get the right invoice out and paid.

• AI invoice drafts. Type or say what you did and get an editable draft with the client, line items, dates, tax and terms. You review it before it is saved. Free includes 3 drafts; Pro and Business are unlimited.
• Invoices, PDFs and payment records. Record full or partial payments and apply credit notes. Each PDF shows the total, payments, credits and balance due.
• Delivery and follow-up on Pro. Email the invoice from the app, send reminders that stop once it is paid, and set up recurring invoices that arrive as drafts unless you turn on automatic sending.
• Online payments on Pro. Stripe and PayPal payment links run on your own provider account, so funds never pass through us.
• Estimates, credit notes and a client portal on Pro. Send estimates clients can accept, and give each client one private link to their documents.
• Time, expenses and projects on Pro. Track time with a timer, record expenses and bill both onto a draft invoice. Reports show what you invoiced, collected, spent and tracked.
• Accounting export on Business. Review selected invoices and export them one way to QuickBooks Online or Xero, and import work from Clockify, Toggl Track, Harvest and ClickUp.
• API and Zapier beta. Paid plans can create API keys limited to the scopes you choose. A Zapier app that uses those keys is available by private invite while Zapier's public review is pending.
• Free tools. Use practical calculators and drafting helpers without signing up.

Plans and limits are on the pricing page, and the full module list is on features.

Our principles

Three ideas shape how we build:

• Seconds, not minutes. Every feature is measured by how long it takes to finish the task. If a workflow adds friction, it gets redesigned. This is why a plain-language prompt is the default and voice remains available.
• Honest positioning. InvoiceQuickly is invoicing software. It tracks time, expenses and projects so you can bill them, but it is not a general ledger, bookkeeping, tax-filing or payroll product. The Business export hands reviewed invoices to QuickBooks Online or Xero, where your books stay. We say where that boundary sits before you sign up.
• Your data stays yours. We don't sell your personal data, and we don't train our own AI models on your invoice content. OpenAI processes prompts, transcription and extraction for us. Browser connections use HTTPS, database connections use TLS, and stored payment-provider credentials are encrypted with AES-256-GCM. That is not a claim that all invoice data is encrypted at rest. Full details are on our privacy page.

Who we serve

The product is built for freelancers, consultants, photographers, contractors, and small agencies that need an invoice out while the work is still fresh. Browse the invoice template library for practical examples by trade and industry.

Trust and compliance

InvoiceQuickly is hosted in the United States. We do not claim HIPAA certification, GDPR certification or e-invoicing authority support, and it does not file tax returns. Invoice rules vary by jurisdiction, so customers should confirm the legally required fields and tax treatment using authoritative guidance from the IRS, HMRC, the European Commission VAT rules, and other jurisdictions. For privacy or security questions, email support@invoicequickly.com.

Contact us

Have questions or feedback? Reach us at hello@invoicequickly.com, technical support at support@invoicequickly.com, or visit our contact page. We respond within 24 business hours.