How InvoiceQuickly Works
Create professional, tax-compliant invoices in 3 simple steps. No forms, no templates to fill out — just describe your work in plain English.
Describe Your Work
Type a plain-English description of your work, client, and payment terms. No forms to fill out, no fields to remember. Just describe what you did.
"Logo design and brand guide for Acme Corp. $2,500 total, net 30 payment terms. Include 10% late fee after due date."- Works with any industry or service type
- Understands retainers, hourly rates, project fees, and milestones
- Handles multi-currency and international tax requirements
- Supports itemized line items from a single description
AI Generates Your Invoice
In under 5 seconds, our AI creates a complete, tax-compliant invoice with all the right fields — invoice number, dates, line items, tax calculations, and payment instructions.
- Automatically selects the best template for your industry
- Calculates tax, subtotals, and totals
- Generates a unique invoice number
- Includes your business details and client information
- Adds appropriate payment terms and late fee clauses
Customize & Send
Review the invoice, add your logo and brand colors, make any adjustments, and send it as a professional PDF. Track payment status from your dashboard.
- Add your logo, brand colors, and custom fields
- Choose from 200+ professional templates
- Download as PDF, or send directly via email
- Track paid, pending, and overdue invoices
- Draft payment reminder emails when invoices are late
What's Included on the Free Plan
5 Free Invoices
Create up to 5 invoices and 5 clients. Upgrade anytime for unlimited.
200+ Templates
Industry, country, and document-type templates. All pre-configured.
AI Generation
Describe work in plain English. Get a complete invoice in seconds.
Payment Tracking
See which invoices are paid, pending, and overdue.
Multi-Currency
25+ currencies for international invoicing.
PDF Export
Download professional PDFs or send directly via email.
Built for Every Type of Business
Freelancers
Create invoices between projects without interrupting your flow. AI handles the formatting.
Consultants
Bill retainers, milestones, and hourly overages with professional, branded invoices.
Photographers
Invoice session fees, prints, travel, and licensing terms from your phone at the shoot.
Contractors
Itemize materials, labor, and change orders. Create invoices on the job site.
Agencies
Handle retainers, project billing, and pass-through costs for dozens of clients.
Need to Process Incoming Invoices Too?
InvoiceQuickly Autopilot uses AI to read, extract, validate, and route vendor invoices to your accounting system. Process hundreds of invoices per month without manual data entry.
Frequently asked questions
What does the AI actually do?
It parses your plain-English description into structured invoice fields — issuer, recipient, line items, payment terms, tax framework, due date — and renders a finished PDF. You stay in control: every field is editable, and you can override anything before sending.
How does it handle taxes for international clients?
The AI infers the client country from the invoice context and applies the correct tax framework: US sales tax (state-level), EU VAT with reverse charge for B2B, UK VAT, Canadian GST/HST, Australian GST. You can override the rate or framework directly in the description (e.g., 'Charge 21% VAT').
Does this replace QuickBooks or Xero?
No. InvoiceQuickly creates and sends invoices; QuickBooks and Xero are full accounting ledgers. Most users keep their accounting system and use InvoiceQuickly for the speed of invoice creation, then sync the finished invoice to QuickBooks or Xero via our integration.
What happens to my data?
Invoices and client data are encrypted in transit (TLS 1.3) and at rest (AES-256). We don't sell data, don't use invoice content to train public models, and offer a Data Processing Agreement on request for GDPR-covered businesses.
When this isn't the right fit
You only send 1-2 invoices a year for a single client. A Word template will be faster than learning any new tool, including ours.
You need a full double-entry accounting ledger for cash-flow forecasting, accruals, and reconciliation. Pair InvoiceQuickly with QuickBooks or Xero — we sync into both rather than replace them.
Your client requires a custom EDI 810 invoice format (often Walmart, Target, automotive OEMs). EDI integration is on Autopilot's enterprise tier — talk to sales before subscribing to a lower plan.
Ready to Try It?
Sign up in 10 seconds. No credit card needed. Describe your work and get a professional invoice.
Create Your First Invoice — Free