Invoice Automation on Autopilot
Accounts payable automation that works 24/7. Forward vendor invoices to InvoiceQuickly Autopilot — AI reads, extracts every detail, validates the data, and pushes it straight into your ERP. No manual entry. No mistakes. No delays. Costs less than a part-time hire.
How Autopilot Works
Six steps from inbox to ERP. Fully automated. Set up in minutes, runs forever.
Connect
Forward invoices to your unique @invoicequickly.com address, connect Gmail/Outlook, or upload files manually.
Detect
AI monitors for invoice attachments. Recognizes PDFs, images, scanned documents. Ignores non-invoice emails automatically.
Extract
AI OCR reads every field: vendor, invoice number, line items, tax, total, bank details. Confidence scoring on each field.
Validate
Checks for duplicates, validates math, flags price anomalies, matches against purchase orders.
Push
Sends structured data to QuickBooks, Xero, Sage, SAP, or any system via API/webhook. Auto-categorizes expenses.
Review
High-confidence invoices go straight through. Flagged items queue for one-click human approval. AI learns from corrections.
Built for Businesses That Process Hundreds of Invoices
Email-to-ERP Autopilot
Connect your inbox, data flows automatically to your accounting system.
AI OCR Extraction
Any format, any language, any layout. Confidence scoring per field.
Duplicate Detection
Catch duplicate invoices before they become duplicate payments.
Price Drift Alerts
Flag when a vendor charges more than their historical average.
PO Matching
2-way and 3-way matching against purchase orders.
Multi-Currency
Process invoices in any currency with automatic FX conversion.
Approval Workflows
Route invoices to the right approver based on amount or vendor.
Tax Validation
Verify tax calculations by jurisdiction automatically.
Audit Trail
Complete compliance reporting and document retention.
Connects to Your Existing Systems
Push extracted invoice data directly into the tools you already use. One-time field mapping, then it runs automatically.
The Numbers Speak for Themselves
Manual invoice processing costs $10-30 per invoice. Autopilot costs as little as $0.06 per invoice. Most customers see ROI in their first week.
What Is Invoice Automation?
Invoice automation is the use of software to process incoming invoices without manual data entry. AI reads the invoice, extracts vendor details, line items, tax amounts, and payment terms, then pushes the structured data into your accounting or ERP system. According to Ardent Partners, organizations processing invoices manually spend an average of $10-$15 per invoice, compared to $2-$4 with automation — a 70-80% reduction in processing costs.
How does accounts payable automation differ from invoice generation?
Invoice generation (our free AI invoice generator) creates outgoing invoices you send to clients. Accounts payable automation processes incoming invoices from your vendors — reading, validating, and routing them to your ERP. Autopilot handles the AP side.
What accuracy can I expect from AI invoice processing?
InvoiceQuickly Autopilot achieves 99.5% extraction accuracy across all invoice formats. Every field is confidence-scored, and flagged items go to a human-in-the-loop review queue. The AI improves over time as it learns each vendor's invoice layout.
Which accounting systems does Autopilot push data to?
Native integrations with QuickBooks Online, Xero, Sage Business Cloud, and SAP Business One. For other systems (NetSuite, MYOB, Zoho Books, custom ERPs), Autopilot pushes via REST API or webhook — we provide field-mapping configuration during onboarding.
How long does setup take?
Most teams are live within one afternoon. Connect your inbox, link your accounting system, define your approval routing, and forward your first batch of invoices. Historical data backfill (if needed) usually takes 2-3 business days for the AI to process and validate.
When Autopilot isn't the right fit
You process fewer than 50 vendor invoices a month. Manual entry in QuickBooks or Xero is faster than the setup overhead. Revisit Autopilot when volume hits ~100/month — that's where the ROI crosses over.
You need 3-way PO matching against a complex Oracle EBS or SAP S/4HANA deployment. We support 2-way and 3-way PO matching for QuickBooks, Xero, Sage, and SAP Business One. For full ECC/S4 workflows, evaluate Basware, Coupa, or Tipalti.
You receive paper invoices by physical mail with no email/scan workflow. Autopilot needs a digital entry point. We can't ingest paper — set up a mail scanning service (EarthClassMail, PostScan Mail) as your front door first.
Ready to Stop Processing Invoices Manually?
Start a free trial. Process your first 100 invoices free — no credit card required. See the results before you commit.