Yoga Instructor Invoice Template

What This Template Includes

• Class type: private, group, workshop or corporate series
• Session length and number of sessions
• Class dates and times
• Location: studio, client's home, rented venue or online
• Private pack: sessions bought, used, remaining and expiry date
• Studio classes: taught or covered, with the regular teacher's name for covers
• Per-head pay or workshop split, if your studio agreement uses one
• Venue rental passed on, only for private or corporate bookings that agreed to it
• Cancellation and late-notice policy reference
• Client or studio PO or contract reference

How to Create Your Yoga Instructor Invoice

Recommended Payment Terms

Private clients normally pay before the first session of a pack; write the paid date and method on the invoice so it doubles as the receipt, and state the pack's expiry and your cancellation notice period (for example 24 hours) on it. Studios usually pay contractors monthly or per pay period in arrears: invoice on the date your agreement sets, list every class and cover, and use the studio's terms, often net 14 or net 30. Corporate series are billed against a purchase order, often net 30, monthly or at the end of the series. Put the actual due date on every invoice rather than only 'net 30'.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Whether yoga classes carry sales tax depends on the state and, in some states, on the venue. Washington is a clear example: the Department of Revenue's athletic and fitness facilities guidance (archived copy of April 2026) says yoga was removed from the definition of an athletic or fitness facility from 19 October 2017, and that charges for yoga, tai chi or chi gong classes at facilities that provide only those classes, or held at a community center, park, gymnasium, college, hospital, private residence or any facility not primarily used for physical fitness, are subject to the Service and Other Activities B&O tax rather than retail sales tax. Classes sold by a gym or fitness center can be treated differently, so check your own setup with the Department. Other states draw their own lines; check your state revenue department rather than a list. Mats, props or apparel you sell are goods and often taxable; InvoiceQuickly applies one tax percentage per invoice, so bill them separately from classes. General information, not tax advice. Last reviewed: 28 October 2026.

Industry context (2026)

Two official points shape yoga invoices. On tax, the Washington State Department of Revenue's athletic and fitness facilities guidance (archived copy of 19 April 2026, Internet Archive capture 20260419143435) removed yoga from the definition of an athletic or fitness facility from 19 October 2017 and lists yoga, tai chi and chi gong classes at yoga-only facilities, and at community centers, parks, gymnasiums, colleges, hospitals, private residences and facilities not primarily used for physical fitness, under Service and Other Activities B&O tax. On credentials, Yoga Alliance describes itself through its credentials and directories for teachers (RYT) and schools (RYS), with a one-time $400 application fee and a $240 annual fee per school credential listed on its credentialing page; its yoga therapy policy requires members to identify a source other than Yoga Alliance for any certification, accreditation or licensure behind yoga therapy offerings. Registration is a private credential, not a government licence. For tax forms, US studios and companies usually ask contractors for Form W-9, and the IRS 1099-NEC threshold is $2,000 for payments made in 2026. Sources accessed 27 and 28 October 2026; general information, not legal or tax advice.

Worked example

Common mistakes to avoid

Invoicing Tips

• 1Invoice the studio, not the students, for classes you teach on the studio's schedule. Students paid the studio; you are paid by the studio under your agreement.
• 2For cover classes, write the date, time, class name and the teacher you covered for. Studios reconcile covers against the regular teacher's pay, so a vague line is the one that gets queried.
• 3Put the expiry date and sessions remaining on every private-pack invoice or receipt, and repeat the balance after each session in your notes.
• 4Price a rented room before you book it: divide the rental for the class by your drop-in price to find how many students cover it, and only then set your class size target.
• 5If you list a credential, write it as what it is: 'RYT 200 (Yoga Alliance)' is a registry credential, not a licence.
• 6Keep health information off the invoice. 'Private session, 60 minutes' is enough; injuries or conditions belong in your intake notes, not on a billing document.

Related Resources

• How to invoice as a yoga instructor: studio per-head pay, workshop splits and W-9s
• Fitness studio invoice template: for studios billing members and employers
• Pilates instructor invoice template
• Invoicing for personal trainers
• What an independent contractor is
• All invoice templates

Frequently Asked Questions