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Dance Instructor Invoice Template

Dance instructors usually send two kinds of invoice. The first goes to a studio: a monthly list of the classes you taught there, the cover classes you took for other teachers and any choreography the studio commissioned for its competition team. The second goes to a private client or a parent: a block of private lessons, a wedding first-dance package, or costume and recital fees. Both need the same thing from you: each class or lesson dated, its style, level and length, and the rate, so the studio owner or parent can check it against the timetable. This template adds those details to an ordinary invoice: billing period and dates, dance style and level, class type, session length and count, rate, cover classes, choreography with the rights granted, rehearsals beyond what was included, fees you paid on the client's behalf, costume charges and your cancellation policy. The download is an editable HTML invoice with invoice number, dates, a line-item table and totals. Fill it in your browser, then print it or save it as PDF. To create invoices from an account instead, InvoiceQuickly turns a typed or spoken description into an editable invoice draft you review before saving.

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Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Billing period and class or lesson dates
  • Dance style and level (for example ballet grade 2, adult salsa beginner)
  • Class type: group class, private lesson, workshop or rehearsal
  • Session length and number of sessions
  • Rate per class, per hour or per student
  • Studio name and contract reference, or student and parent or guardian
  • Cover classes taught for other instructors
  • Choreography: piece, length, dancers and rights granted
  • Rehearsals beyond those included in a choreography fee
  • Recital, exam or competition fees paid on the client's behalf
  • Costume charges: deposit, balance and sizes ordered
  • Cancellation and make-up lesson policy

How to Create Your Dance Instructor Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

Match the rhythm to who is paying. A studio that engages you as a contractor usually receives one invoice after the end of each month, listing every class taught, on the terms in your agreement (net 7 to net 15 is common between small studios and instructors, but your contract decides). Private lessons and lesson blocks are best paid before the first lesson of the block, so a missed lesson is handled by your make-up policy rather than an unpaid bill. For choreography, agree in writing how the fee is split, for example half when rehearsals start and half before the piece is first performed, and invoice each part on its date. Costumes are usually ordered months ahead from a supplier, so collect a costume deposit before you place the order, not when the box arrives.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

In the US, a self-employed dance instructor pays their own income and self-employment tax. The IRS says a business that pays a nonemployee $2,000 or more for services in a year (for payments made after 31 December 2025) files Form 1099-NEC, so a studio may ask for your Form W-9 before it pays the first invoice; parents paying for their own child's lessons do not file one. Whether dance instruction is subject to sales tax depends on the state, and costumes, shoes or merchandise you sell are goods that can be taxed differently from the lessons, so check your state revenue department for both. In the UK, you must register for VAT once taxable turnover passes £90,000 in a rolling 12 months; most solo instructors are below that, and whether a particular class qualifies for the private tuition exemption is a question for HMRC guidance or an adviser. InvoiceQuickly applies one tax percentage to the whole invoice and copies saved business and client tax IDs to new invoice PDFs, so if only costumes are taxable, put them on a separate invoice.

Industry context (2026)

Dance teaching is often freelance work across several studios. The US Bureau of Labor Statistics' Occupational Outlook Handbook for dancers and choreographers (page last modified 14 September 2026) reports 2025 median pay of $25.40 an hour, about 18,600 jobs, and that 41% of dancers and 40% of choreographers are self-employed; it notes that some choreographers work as dance teachers and that choreographers work in dance schools, theaters and dance companies. Those are wage figures for the occupation, not teaching rates, so set your own rates from your costs and local demand. Two legal points show up on dance invoices. US copyright law gives owners the exclusive right to perform musical and choreographic works publicly (17 U.S.C. section 106(4)), which is why studios hold music performance licences and why a choreography invoice should say what performance rights the fee grants. And contractor status matters: the 1099-NEC reporting threshold for payments made after 31 December 2025 is $2,000, per the IRS.

Worked example

Worked example (illustrative rates set by this instructor's agreement, not market rates): Jordan Ellis, a self-employed dance instructor in the US, teaches at Riverside Dance Studio and invoices on the first working day of each month, net 15. INV-0042, issued 2 November 2026, billing period October 2026. Line 1: Ballet grade 2, Mondays and Wednesdays 4:30 to 5:30 pm, 5 to 28 October; 8 scheduled, studio closed Monday 12 October, so 7 classes at $45 = $315.00. Line 2: Teen jazz, intermediate, Thursdays 6:00 to 7:15 pm, 1 to 29 October, 5 classes at $55 = $275.00. Line 3: Cover class, adult tap beginner, Tuesday 13 October, covering for Sam Ortiz, 1 at $45 = $45.00. Line 4: Choreography, small group jazz routine 'Electric', 2 minutes 30 seconds, 6 dancers, 4 rehearsal hours included, performance rights for the studio's teams for the 2026-27 season; first half of the $600 fee due when rehearsals start: 1 at $300.00. Line 5: Additional rehearsal for 'Electric' requested by the studio on 24 October, 1.5 hours at $60 = $90.00. Total $1,025.00, due 17 November 2026. No sales tax is charged: Jordan has checked that their state does not tax this instruction. Notes: 'Second choreography instalment of $300 due before the first competition on 6 February 2027. Classes cancelled by the studio are not billed.' The studio owner can match lines 1 to 3 against the timetable and cover log, and see exactly what the choreography fee covers before agreeing to more rehearsals.

Common mistakes to avoid

One line for the whole month

'October classes: $635' forces the studio to rebuild your timetable to check it. List classes by type with dates and counts, and show cover classes separately.

Choreography with no rights or rehearsal limit

If the invoice and agreement do not say which performances the fee covers and how many rehearsals are included, every extra rehearsal and every new season becomes a negotiation. Write both on the invoice.

Mixing costumes into tuition

Costumes are goods with their own deposit, ordering deadline and possibly their own sales tax. Put them on a separate invoice or clearly separate lines.

Billing classes the studio cancelled

Unless your agreement pays for studio cancellations, leave them out and say so in the notes. Billing them and arguing later damages the relationship.

Invoicing the student instead of the payer

For under-18 students, address the invoice to the parent or guardian who agreed your terms. They are the person who pays, and the person bound by the cancellation policy.

Invoicing Tips

  • 1List each class with its date, or the dates as a range with the count ('Mondays and Wednesdays, 5 to 28 October, 7 classes'), so the studio can tick them off against its timetable.
  • 2Put cover classes on their own lines with the date and the instructor you covered for. Studios pay covers from a different budget line and often check them separately.
  • 3Name the choreography piece, its length and the number of dancers, and say what rights the fee includes, for example 'performance by the studio's teams for the 2026-27 season'.
  • 4State how many rehearsals a choreography fee includes, and bill extra rehearsals by the hour on their own line so the fee does not quietly grow.
  • 5Show competition, exam or recital entry fees you paid for the client at cost, with the organiser's receipt number, separate from your own fees.
  • 6Invoice the parent or guardian who agreed your terms, not the student, and repeat your cancellation and make-up policy in the notes on every invoice.

Related Resources

Frequently Asked Questions

What should a dance instructor invoice include?

Your and the client's names and contact details, an invoice number, issue and due dates, the billing period, each class or lesson with its date, style, level, length and rate, any cover classes, choreography and extra rehearsals, fees paid on the client's behalf, costume charges, the total and how to pay. Add your cancellation and make-up policy in the notes.

How do I invoice a dance studio for the classes I teach?

Send one invoice after each month with a line per class (or per weekly class with the dates and count), the agreed rate per class, any cover classes on separate lines, and the studio's contract or teacher reference. Leave out classes the studio cancelled unless your agreement says they are paid.

How should choreography be billed?

As a flat fee per piece, agreed in writing before work starts, with the piece name, length, number of dancers, included rehearsals and the rights the fee covers. Bill it in the instalments you agreed, and bill extra rehearsals or later changes as separate lines.

Should I invoice parents for costumes?

If you or your studio order costumes, invoice them separately from tuition, with the costume, size and price per dancer, and collect a deposit before ordering. Costumes are goods, so they may be taxed differently from lessons, and families often pay for them on a different date.

Do I need to give a studio a W-9?

Usually, if you are paid as a contractor in the US. A business that pays you $2,000 or more for services in a year (for payments after 31 December 2025) must file Form 1099-NEC, and it uses your W-9 to do that. Whether you are really a contractor or an employee depends on how the work is controlled, not on the invoice.

Can I make a dance instructor invoice in InvoiceQuickly?

Yes. Type or say something like 'Invoice Riverside Dance Studio for October: 7 ballet grade 2 classes at $45, 5 teen jazz classes at $55, one tap cover class at $45' and InvoiceQuickly drafts an editable invoice you review before saving. It applies one tax rate and one discount rate per invoice. Free includes 5 invoices and 3 AI drafts; Pro ($9 a month) adds unlimited invoices, email delivery, estimates and payment links through your own Stripe or PayPal account.