Personal Trainer Invoice Template
Designed for personal trainers, fitness coaches, and wellness professionals. Includes fields for session packages, individual vs. group pricing, nutrition planning, body assessments, and cancellation tracking. Supports both in-person and online training with automatic package balance tracking.
What This Template Includes
- Session type (1-on-1, group, online)
- Package & session count
- Nutrition planning fee
- Assessment & measurements
- Cancellation fee
- Equipment/facility fee
How to Create Your Personal Trainer Invoice
- 1
Describe your work
Type a plain English description of the services you provided, the client, and the amount.
- 2
AI generates your invoice
InvoiceQuickly's AI fills in all fields with industry-specific formatting, tax calculations, and proper payment terms.
- 3
Review, download, and send
Check the details, download as PDF, and send directly to your client via email or a payment link.
Recommended Payment Terms
Personal training packages are typically paid upfront or at the start of each month. Per-session billing is due at the time of the session. Net 7 for invoiced sessions.
Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.
Tax Information
Personal training services are generally taxable. In some jurisdictions, fitness services prescribed by a medical professional may be exempt. Check whether your business structure (sole trader vs. limited company) affects your tax obligations.
Invoicing Tips
- 1Sell session packages and show the per-session savings compared to individual pricing
- 2Include your cancellation policy (e.g., 24-hour notice required) and enforce it consistently
- 3Add nutrition planning and body composition assessments as premium add-ons
- 4Track sessions used vs. remaining for package clients on each invoice
Related Resources
Frequently Asked Questions
How do personal trainers typically invoice?
Most personal trainers sell session packages (e.g., 10 sessions for $600) paid upfront, or charge per session ($50-$150). Monthly memberships with a set number of sessions are also popular. Invoice at the start of each package or monthly period.
Should I have a cancellation policy on my invoice?
Yes, include your cancellation policy on every invoice and in your service agreement. A standard policy charges the full session rate for cancellations with less than 24 hours' notice. This protects your time and income.