Skip to main content
industry

Flooring Invoice Template

A flooring invoice turns a measured floor into lines a homeowner can check. It starts with the rooms and their square footage, then separates two numbers that are easy to blur: the area you installed, which drives most of the labor, and the material you had to order, which is larger because of the waste allowance for cuts, pattern and layout and because flooring is sold in full cartons or rolls. The rest of the job sits on its own lines: tearing out and disposing of the old floor, subfloor preparation such as levelling or moisture work, underlayment, trim, transitions and stair work. Keeping materials and labor apart is not just tidy; in some states the sales tax depends on it. This template has a field for each of those, plus the product details (brand, collection, color and lot or dye number) that matter if a board has to be matched later. The download is an editable HTML invoice with invoice number, dates, a line-item table and totals. Fill it in your browser and print it or save it as PDF.

Draft this invoice
Preview this editable document

Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Job address and rooms or areas covered
  • Measurements per room and total installed square footage
  • Waste allowance percentage and the area ordered
  • Flooring product: type, brand, collection, color, and lot or dye number
  • Cartons, rolls or boxes ordered, with square feet per unit
  • Removal and disposal of existing flooring, by square foot
  • Subfloor preparation: levelling, repairs or moisture work
  • Underlayment or pad
  • Installation labor: rate per square foot and installed area
  • Trim, baseboard or quarter round (linear feet) and transitions (pieces)
  • Stairs, if any, priced per step
  • Furniture moving or appliance disconnection, if charged
  • Materials subtotal and labor subtotal, shown separately
  • Deposit received, if one was taken
  • Leftover material left on site for future repairs
  • Contractor license number, if your state requires it

How to Create Your Flooring Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

Residential flooring is usually billed as a deposit when the material is ordered and the balance on completion, due on receipt or within a few days. Check your state's limits before taking a deposit: in California, for example, a home improvement contract's down payment may not exceed $1,000 or 10% of the contract price, whichever is less, and you cannot be paid ahead of the work. On the final invoice, show the deposit as already received so the balance is clear. Agree in the contract how unforeseen subfloor work will be priced (an hourly rate or a price per square foot), because it is the most common change on a flooring job and should not be a surprise on the invoice. Builders and property managers usually pay on account at net 15 or net 30 against a work order or purchase order number; put it on every invoice.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Sales tax on flooring depends on the state, whether the job is residential or commercial, and how the contract is written. Texas: for residential repair and remodeling, a contractor on a lump-sum contract pays tax on materials when buying them and does not charge the customer tax; on a separated contract (materials and labor charged separately) the contractor buys materials tax-free with a resale certificate, charges the customer tax on the materials, and the construction labor is not taxable. Most nonresidential remodeling is taxable on the whole charge. Texas's state rate is 6.25% and local taxes can add up to 2%, for a maximum of 8.25% (Texas Comptroller Publication 94-116 and sales tax pages). California: the CDTFA treats installed flooring materials such as laminate, linoleum, padding and baseboard as materials, so a contractor installing them under a lump-sum contract is the consumer, pays tax when buying them and does not add sales tax to the invoice. Other states differ, so check your state revenue department. InvoiceQuickly applies one tax percentage to the whole invoice: for a California lump-sum job that is 0%; for a Texas separated contract, calculate the tax on the materials yourself and enter it as its own line with the invoice tax set to 0%. General information, not tax advice.

Industry context (2026)

The tax and payment rules for flooring come from the states. The Texas Comptroller's Publication 94-116 (Real Property Repair and Remodeling) explains that a residential contractor on a lump-sum contract pays tax on materials and does not charge the customer tax, while on a separated contract the contractor charges tax on the materials, the construction labor is not taxable, and the materials charge must be at least what the contractor paid; most nonresidential remodeling is taxable (Internet Archive capture of 27 March 2026, accessed 28 October 2026). Texas's state rate is 6.25% with up to 2% local tax (Texas Comptroller). California's CDTFA uses a flooring contractor as its own example: laminate, linoleum, padding and baseboard 'are all considered to be materials', so a lump-sum installer pays tax when buying them (cdtfa.ca.gov, accessed 28 October 2026). The California Contractors State License Board limits home improvement down payments to $1,000 or 10% of the contract price, whichever is less, and bars payment ahead of the work (CSLB industry bulletin, accessed 28 October 2026). General information, not legal or tax advice.

Worked example

Worked example (illustrative rates, not market data): a flooring contractor in Austin, Texas replaces carpet with luxury vinyl plank in a living room and hallway on a separated contract. Measurements: living room 18 × 14 ft = 252 sq ft; hallway 20 × 3.5 ft = 70 sq ft; 322 sq ft installed. Waste allowance 10% for cuts around closets and doorways: 354.2 sq ft, rounded up to 18 cartons of 20 sq ft = 360 sq ft ordered. Materials: LVP, collection, color and lot number noted, 18 cartons × $64.00 = $1,152.00; underlayment, 4 rolls of 100 sq ft × $42.00 = $168.00; T-moulding transitions, 2 × $28.00 = $56.00; quarter round, 9 pieces of 8 ft × $9.50 = $85.50. Materials subtotal $1,461.50. Labor: remove and dispose of carpet and pad, 322 sq ft × $0.75 = $241.50; level low spots in the hallway subfloor, 2 hours × $65.00 = $130.00; install LVP, 322 sq ft × $2.25 = $724.50; install quarter round, 70 linear ft × $1.50 = $105.00. Labor subtotal $1,201.00, not taxed (residential construction labor). Sales tax at Austin's 8.25% combined rate on materials only: $1,461.50 × 8.25% = $120.57. Total $2,783.07, less the deposit received on ordering if one was taken. Notes: 'Unused planks left in the garage for future repairs.' Labor is charged on the 322 sq ft installed, materials on the 360 sq ft ordered (11.8% more). In InvoiceQuickly, enter the tax as its own line, 'Sales tax 8.25% on materials $1,461.50', 1 × $120.57, with the invoice tax at 0%. The same job for a California homeowner on a lump-sum contract would show no sales tax line, because the contractor paid tax when buying the materials.

Common mistakes to avoid

Labor on the ordered area

Charging installation on 360 sq ft when 322 sq ft was laid overcharges the customer for floor that does not exist. Labor follows the installed area; the waste is a material cost.

One lump sum with tax on everything

In a state like Texas, adding tax to the whole residential bill taxes labor that is not taxable. Split materials and labor, and tax only what the rules say.

Surprise subfloor charges

Levelling, rot repair or moisture work found after the old floor comes up is common. Agree the rate in advance and get approval before you do it, then bill it on its own line.

No lot or color number

Without the product's lot or dye number, a future repair may not match. Put it on the invoice the customer keeps.

Forgetting the deposit

Billing the full total without showing the deposit already paid leads to an overpayment or a dispute. Show it as received and state the balance.

Invoicing Tips

  • 1Bill installation labor on the installed area and materials on the ordered quantity. 322 sq ft installed and 360 sq ft ordered is normal; billing labor on 360 is not.
  • 2Show the waste allowance as a percentage and the rounding to full cartons, so the customer can see why the material quantity is higher than the floor.
  • 3Record the product's color and lot or dye number on the invoice. Planks and tiles from different lots can differ in shade, and a repair years later depends on matching them.
  • 4Price removal, subfloor prep and stairs as separate lines. They vary far more from job to job than the install rate does, and they are where disputes start.
  • 5Say what happens to leftover cartons: the customer paid for them, so leave them on site as attic stock for repairs, or credit any you return to the supplier.
  • 6Bill transitions by the piece and trim by the linear foot, not as one 'finishing' line. Doorways and room edges are easy to count and hard to argue with.

Related Resources

Frequently Asked Questions

What should a flooring invoice include?

Your business and license details, the job address, the rooms and measured square footage, the waste allowance and quantity ordered, the product with its color and lot number, removal, subfloor prep, underlayment, installation labor, trim and transitions, materials and labor subtotals, tax where it applies, any deposit received and the balance due.

How do you calculate square footage for a flooring invoice?

Measure each room's length and width in feet and multiply, then add the rooms together. Split L-shaped rooms into rectangles and add closets and hallways separately. An 18 by 14 ft living room is 252 sq ft; add a 20 by 3.5 ft hallway (70 sq ft) for 322 sq ft installed.

Should I charge the customer for the waste factor?

Yes, as material: the customer pays for the material ordered, including the allowance for cuts and the rounding up to full cartons, and keeps any leftovers. Do not charge installation labor on the waste. The right allowance depends on the room shape, the pattern and the manufacturer's guidance.

Is flooring installation subject to sales tax?

It depends on the state and the contract. In Texas, residential installation labor is not taxed, and on a separated contract you charge tax on the materials. In California, a contractor installing flooring under a lump-sum contract pays tax when buying the materials and adds none to the invoice. Check your state's rules.

Should flooring materials and labor be listed separately?

Usually yes. It lets the customer check both the quantity and the rate, it supports the tax treatment in states that tax materials and labor differently, and it makes changes such as extra subfloor work easy to price. Some contractors quote one lump sum; if you do, know how your state taxes lump-sum contracts.

How much deposit can a flooring contractor ask for?

It depends on the state. California caps home improvement down payments at $1,000 or 10% of the contract price, whichever is less. Many other states do not set a cap, so the contract decides. Show any deposit on the final invoice as already received.

Can I make a flooring invoice in InvoiceQuickly?

Yes. Type or say the job, for example '322 sq ft LVP install at $2.25, carpet removal at $0.75, 18 cartons at $64', and InvoiceQuickly drafts an editable invoice you review before saving. It has one tax rate per invoice and no measurement or material calculator. Free covers 5 invoices in total; Pro is $9 a month.