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Roofing Invoice Template

A roofing invoice should read like the signed estimate it comes from: the same squares of tear-off and new roofing, the same linear feet of drip edge and ridge vent, the same price per sheet of decking, with only the counts you could not know until the old roof came off filled in. That is what lets a homeowner, a lender or an insurer check it quickly. This template follows that order: job site and owner, contract and change orders, roof area in squares with pitch and layers removed, tear-off and disposal, underlayment and flashing, the roofing product by name, ventilation, decking by the sheet, permits, then deposits and progress payments already received and the balance due. For insurance-funded jobs it adds the claim number and insurer, because in most cases you still invoice the homeowner, who owes the deductible. Warranty terms and your license number, where your state requires one, go at the foot. The download is an editable HTML invoice with invoice number, dates, a line-item table and totals; fill it in your browser and print it or save it as PDF.

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What This Template Includes

  • Job site address and property owner
  • Contract or estimate reference, and signed change orders
  • Roof area in squares, pitch and number of layers removed
  • Tear-off and disposal: layers, haul-away or dumpster
  • Underlayment, ice-and-water barrier, flashing and drip edge in linear feet
  • Roofing product: brand line, color and squares installed
  • Ventilation: ridge vent in linear feet, vents by count
  • Decking replaced, by the sheet, counted after tear-off
  • Permit and inspection fees
  • Insurance claim number and insurer, for insurance-funded jobs
  • Deposit and progress payments received, and balance due
  • Workmanship warranty term and manufacturer warranty registration
  • Contractor license number, where your state requires it

How to Create Your Roofing Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

Residential reroofs are usually paid in stages set by the contract: a down payment at signing, sometimes a payment when materials are delivered or when tear-off and decking are complete, and the balance at completion. Each invoice should name the stage, show what earlier invoices and payments covered, and bill the balance, not the full price again. Check your state's limits before setting the schedule: in California, a home improvement down payment may not exceed $1,000 or 10 percent of the contract price, whichever is less, and later payments may not exceed the value of work performed and materials delivered (Contractors State License Board). On insurance-funded jobs the homeowner remains your customer: the final invoice is due on the contract terms whether or not the insurer has paid yet, so agree in the contract what happens if the claim payment is late. Late fees and lien rights depend on your contract and state law.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

How roofing is taxed depends on the state and often on how the job is classified: some states tax the contractor on the materials it buys rather than the customer on the invoice, some distinguish new construction from repair, and some treat residential and commercial work differently. Check your state revenue department's guidance before adding a tax line or leaving one off, and if part of a job is taxed differently, bill it on a separate invoice, because InvoiceQuickly applies one tax percentage per invoice. Insurance rules are separate from tax: Texas says a contract of $1,000 or more involving an insurance settlement must include a notice that the policyholder must pay the deductible, and it is illegal for a contractor to waive, rebate or absorb it; Florida bars contractors from offering a deductible waiver, rebate or gift in exchange for a roof inspection or a claim. InvoiceQuickly copies your saved tax ID into new invoice PDFs; keep professional licence details in the notes. General information, not tax or legal advice.

Industry context (2026)

Three sets of state rules decide what a roofing invoice and its contract may say. California's Contractors State License Board limits a home improvement down payment to $1,000 or 10 percent of the contract price, whichever is less, and bars progress payments that exceed the value of work performed and materials delivered. Florida Statutes section 627.7152(13) makes any assignment of post-loss benefits under a residential or commercial property insurance policy issued on or after 1 January 2023 void, so the contractor bills the homeowner, and section 489.147 prohibits contractors from offering a rebate, gift or deductible waiver in exchange for a roof inspection or claim, or from adjusting a claim without a public adjuster license. The Texas Department of Insurance (page last updated 24 March 2025) says contractors may not waive, rebate or absorb a deductible or act as a public adjuster on their own jobs, and that contracts of $1,000 or more involving an insurance settlement must include a deductible notice. On coverage, the NAIC explains that replacement cost coverage pays to repair or replace without deducting depreciation, while actual cash value coverage pays the depreciated amount. No official body publishes roofing prices, so this page gives none. Checked 27 October 2026; general information, not legal advice.

Worked example

Worked example (illustrative prices, not market data): a Texas roofer replaces a hail-damaged roof under the homeowner's insurance claim. The contract, signed 2 September 2026, includes the notice that the homeowner must pay the deductible, prices decking at $78.00 a sheet with the count to be confirmed after tear-off, and takes a $3,000.00 deposit, received the same day. The roof is finished on 9 October. Final invoice INV-0427, dated 10 October, net 15: tear-off, 1 layer, including haul-away, 24 squares × $90.00 = $2,160.00; synthetic underlayment with ice-and-water barrier in the valleys, 24 squares × $42.00 = $1,008.00; architectural shingles, brand line and color as contracted, installed, 24 squares × $360.00 = $8,640.00; drip edge, 220 linear feet × $3.50 = $770.00; ridge vent, 36 linear feet × $11.00 = $396.00; OSB decking replaced, counted after tear-off (photos attached), 6 sheets × $78.00 = $468.00; city permit, 1 × $300.00. Contract total $13,742.00, no sales tax line (checked for this job), less deposit received 2 September $3,000.00, balance due $10,742.00 by 25 October. Notes: 'Claim no. and insurer as on the contract. The policy deductible is the homeowner's responsibility and has not been waived, rebated or absorbed. Workmanship warranty 5 years from 9 October 2026; manufacturer warranty registered.' Check: $2,160 + $1,008 + $8,640 + $770 + $396 + $468 + $300 = $13,742. The same job in California would need a down payment of no more than $1,000.00, the lesser of $1,000 and 10 percent of the contract price.

Common mistakes to avoid

One lump-sum line

'Reroof: $13,742' gives the homeowner and insurer nothing to check. Itemize by squares, linear feet and sheets, matching the estimate.

Absorbing the deductible

A 'deductible credit' or discount equal to the deductible is illegal in Texas and an illegal inducement in Florida when offered for an inspection or claim. Bill the full price.

Deposits above the legal limit

In California, a down payment over the lesser of $1,000 or 10 percent, or a progress payment ahead of the work, breaks the law, not just good practice.

Decking billed without evidence

Six sheets of replaced decking that appear only on the final invoice, with no photos or per-sheet price in the contract, start a dispute. Agree the unit price up front and document the count.

Forgetting earlier payments

A final invoice showing the full contract price as due, without the deposit and progress payments, gets rejected or paid twice. Show each payment and the balance.

Invoicing Tips

  • 1Use the estimate's units on the invoice: squares for tear-off and roofing, linear feet for drip edge and ridge vent, sheets for decking. A homeowner compares the two documents line by line.
  • 2Price decking per sheet in the estimate and fill in the count after tear-off, with photos. It is the line most likely to change and the one most likely to be questioned.
  • 3Name the product ('architectural shingle, brand line and color'), not just 'shingles'. Insurers and warranty registrations need it.
  • 4Show every deposit and progress payment with its date, then the balance. The homeowner should never see the full contract price as the amount due at the end.
  • 5On insurance jobs, put the claim number and insurer on the invoice and bill the full contract price. The deductible is the homeowner's to pay; do not show a 'deductible credit'.
  • 6Put signed change orders on their own lines with their dates, so the final total reconciles with the contract plus approved changes.

Related Resources

Frequently Asked Questions

What should a roofing invoice include?

Your business details and license number where required, the property owner and job address, the invoice number and dates, the contract reference, roof area in squares, tear-off, underlayment, flashing, the roofing product, ventilation, decking by the sheet, permits, change orders, payments received, the balance due, warranty terms and, for insurance jobs, the claim number.

How do you bill roofing by the square?

A roofing square is 100 square feet of roof surface. Measure the roof, add the waste allowance your estimate uses, and bill tear-off and new roofing as squares × your price per square. Items that are not area-based, such as drip edge or ridge vent, go on separate lines by the linear foot.

Who do you invoice on an insurance roof claim?

Usually the homeowner, who is your customer and owes the deductible. In Florida, a property insurance policy issued on or after 1 January 2023 cannot assign post-loss benefits to a contractor, so you cannot bill the insurer directly under one. Elsewhere assignment rules vary by state and policy, so check before you agree to bill an insurer.

Can a roofer waive or cover the insurance deductible?

Not in Texas, where it is illegal for a contractor to waive, rebate or absorb the policyholder's deductible. In Florida, offering a deductible waiver, rebate or gift in exchange for a roof inspection or a claim is prohibited. Other states have their own rules; bill the full price and let the homeowner pay the deductible.

How much deposit can a roofer take?

It depends on the state. In California, a home improvement down payment may not exceed $1,000 or 10 percent of the contract price, whichever is less, and progress payments may not run ahead of work done and materials delivered. Many other states have no fixed cap, but the contract should still set the schedule.

Can I create a roofing invoice in InvoiceQuickly?

Yes. Describe the job and InvoiceQuickly drafts the squares, linear feet and sheets into an editable invoice you review before saving, with up to 100 lines and one tax percentage per invoice. You can record the deposit and each progress payment so the balance updates. Free covers 5 invoices and 3 AI drafts in total; Pro is $9 a month for unlimited invoices, email delivery, estimates and payment links through your own Stripe or PayPal account.