Skip to main content
country

Saudi Arabia Invoice Template (Reference Layout)

A free, editable reference layout that names the details a Saudi tax invoice must carry: the supplier's VAT number, the customer's VAT number where required, the date of supply, the taxable amount and VAT at 15% shown in Saudi riyals, and the QR code. Read this first: since 4 December 2021, ZATCA has required VAT taxpayers in Saudi Arabia to issue tax invoices through a compliant electronic solution, and it has said that handwritten invoices and invoices made in word-processing or spreadsheet software are no longer acceptable. Phase 2 also requires that solution to be integrated with ZATCA's FATOORA platform, wave by wave. A file from this page, or a PDF from InvoiceQuickly, is not a FATOORA e-invoice and cannot replace one. It is also English only, while ZATCA requires the invoice details in Arabic. Use it to check what your e-invoicing system should show, to brief your accountant, or as a quote or commercial invoice layout if you are a business outside Saudi Arabia billing a Saudi client. It downloads as an HTML file you can edit in a browser and print or save as PDF.

Preview this editable document

Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • "Tax Invoice" or "Simplified Tax Invoice" title
  • Supplier VAT registration number
  • Customer VAT registration number (if the customer is VAT-registered)
  • Date of supply (if different from the issue date)
  • Taxable amount, VAT rate and VAT amount in SAR
  • Reason for the tax treatment if VAT is not charged at 15%
  • QR code generated by your e-invoicing solution
  • Arabic text for every required detail (other languages as a translation)

How to fill in this Saudi Arabia Invoice (Reference Layout)

  1. Download the template. It opens as an editable HTML file in your browser.
  2. Replace each bracketed field with your details. Totals are not calculated for you, so check the arithmetic.
  3. Print it or save it as a PDF from your browser. InvoiceQuickly does not create or store this document type.

Recommended Payment Terms

ZATCA's rules govern when and how an invoice is issued, not when it is paid. Under Article 53 of the VAT Implementing Regulations, a tax invoice for a business customer must be issued no later than the 15th day of the month after the supply, and a simplified tax invoice on the earlier of the supply date or the date payment is received. Agree payment terms in your contract and state them on the invoice, for example "Payment by bank transfer within 30 days of the invoice date".

Tax Information

The standard VAT rate in Saudi Arabia is 15% (ZATCA invoicing guideline, version 3, May 2026). The VAT amount on a tax invoice must be shown in Saudi riyals, and where VAT is not charged at the standard rate the invoice must explain the treatment, for example an export or a zero-rated supply. A standard tax invoice is generally used for business customers and supplies above SAR 1,000; a simplified tax invoice is generally used for consumers. InvoiceQuickly applies one tax percentage per invoice, prints English only, copies saved tax IDs to new invoice PDFs, does not offer Saudi riyals in its editor and cannot generate a QR code or connect to FATOORA. This is general information, not legal or tax advice; confirm your obligations with ZATCA or a tax adviser.

Industry context (2026)

ZATCA e-invoicing (FATOORA) has two phases. Phase 1 (Generation) has applied since 4 December 2021 to all VAT taxpayers except non-resident taxpayers. Phase 2 (Integration) has applied since 1 January 2023 in waves. ZATCA set Wave 24 at VAT-subject revenue above SAR 375,000 in 2022, 2023 or 2024, with integration by 30 June 2026. On 24 July 2026 it set Wave 25 at revenue above SAR 187,500 in 2022, 2023, 2024 or 2025, with integration by 1 February 2027. Sources: ZATCA roll-out phases page and Wave 24 and Wave 25 announcements; VAT Implementing Regulations, Article 53; ZATCA Guideline for Tax Invoicing and Records, version 3 (May 2026). Accessed 27 October 2026.

Worked example

Illustrative example: a VAT-registered design studio in Riyadh delivers brand guidelines to a VAT-registered retailer in Jeddah in October 2026 for SAR 20,000. VAT at 15% is SAR 3,000, so the total is SAR 23,000. The studio issues the tax invoice from its e-invoicing solution, not from this layout, by 15 November 2026 at the latest. The invoice is titled "Tax Invoice" and shows both VAT numbers, the date of supply, the SAR 20,000 taxable amount, the 15% rate and the SAR 3,000 VAT in riyals, with all required details in Arabic and the QR code produced by the solution. If the studio is in a Phase 2 wave whose integration date has passed, the invoice must also go through FATOORA in the required format. A PDF built from this page could still serve as a quote before the work starts.

Common mistakes to avoid

Issuing invoices from Word, Excel or a generic PDF tool

ZATCA has said that since Phase 1, invoices made in word-processing or spreadsheet software are not acceptable for taxpayers subject to the e-invoicing regulation. Use a compliant e-invoicing solution.

English-only invoices

The required details must appear in Arabic. An English-only invoice is not a valid tax invoice for VAT purposes in the Kingdom.

Showing VAT only in a foreign currency

If you price in US dollars or another currency, the VAT amount still has to be shown in Saudi riyals.

Missing your Phase 2 wave

ZATCA notifies each wave at least six months before its integration date. Check notices from ZATCA so your solution is integrated with FATOORA in time.

Invoicing Tips

  • 1If you are VAT-registered in Saudi Arabia, issue your tax invoices from an e-invoicing solution that meets ZATCA's FATOORA requirements. Do not send this layout or a word-processor file as your tax invoice.
  • 2Check whether you are in a Phase 2 integration wave. Wave 25 covers taxpayers whose VAT-subject revenue exceeded SAR 187,500 in 2022, 2023, 2024 or 2025, with integration due by 1 February 2027.
  • 3Show every required detail in Arabic. English or another language may appear alongside it as a translation.
  • 4When the customer is VAT-registered, include the customer's VAT number and title the document "Tax Invoice".
  • 5Billing a Saudi company from outside the Kingdom? Ask the client which details they need for their own VAT and withholding obligations before you send the invoice.

Related Resources

Frequently Asked Questions

Can I use this template as a Saudi tax invoice?

Not if you are a VAT taxpayer in Saudi Arabia. Since 4 December 2021 tax invoices must be generated and stored through a compliant electronic solution, and ZATCA has said that invoices made in word-processing or spreadsheet software are not acceptable. This layout and InvoiceQuickly PDFs are not FATOORA e-invoices.

What is the difference between Phase 1 and Phase 2 of ZATCA e-invoicing?

Phase 1, the Generation phase, began on 4 December 2021 and requires taxpayers to generate and store invoices through a compliant electronic solution, with fields such as the QR code. Phase 2, the Integration phase, began on 1 January 2023 and adds integration with ZATCA's FATOORA platform and a specific e-invoice format. It is rolled out in waves, and ZATCA notifies each wave at least six months ahead.

Does a Saudi invoice have to be in Arabic?

Yes. Article 53 of the VAT Implementing Regulations requires the tax invoice details in Arabic, and another language may also appear as a translation. ZATCA's invoicing guideline says an invoice without the information in Arabic is not considered a valid tax invoice for VAT purposes.

What VAT rate goes on a Saudi invoice?

The standard rate is 15%, and the VAT amount must be shown in Saudi riyals. Some supplies are zero-rated or exempt; in those cases the invoice must state the reason the standard rate does not apply.

Does InvoiceQuickly support ZATCA or FATOORA?

No. InvoiceQuickly creates English-language PDF invoices. It does not produce Arabic invoices, QR codes or XML, cannot connect to FATOORA, copies saved tax IDs to new invoice PDFs and does not offer Saudi riyals in its editor.