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Brazil Invoice Template (Reference Layout)

A free, editable reference layout that names the main fields a Brazilian fiscal document carries: both parties' CNPJ, the service or product description, the service value, the municipal service tax (ISS) and, from 2026, the informational CBS and IBS test amounts at 0.9% and 0.1%. Read this first: in Brazil a domestic sale is documented with an electronic fiscal document, not a free-form invoice. Goods use the NF-e, which is valid only after it is digitally signed and authorised by the state tax administration, and services use the NFS-e, which moved to a national standard from January 2026. A file from this page, or a PDF from InvoiceQuickly, is not a nota fiscal and cannot replace one. Use it to brief your accountant, to draft a quote, or as the layout for a commercial invoice from a business outside Brazil to a Brazilian client. It downloads as an HTML file you can edit in a browser and print or save as PDF.

Preview this editable document

Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Issuer CNPJ
  • Client CNPJ (or CPF for an individual)
  • Municipal service code (for services)
  • Service or product value
  • ISS at the municipal rate (services)
  • CBS at 0.9% (informational in 2026)
  • IBS at 0.1% (informational in 2026)
  • Number of the authorised NF-e or NFS-e, if one was issued

How to fill in this Brazil Invoice (Reference Layout)

  1. Download the template. It opens as an editable HTML file in your browser.
  2. Replace each bracketed field with your details. Totals are not calculated for you, so check the arithmetic.
  3. Print it or save it as a PDF from your browser. InvoiceQuickly does not create or store this document type.

Recommended Payment Terms

Fiscal-document rules govern how a sale is documented, not when it is paid. Agree payment terms in your contract and state them, for example "Payment by bank transfer or Pix within 30 days". For a domestic sale, the authorised NF-e or NFS-e, not this layout, is the document your client books.

Tax Information

Brazilian invoices can involve several taxes at once: ICMS (state), ISS (municipal), IPI, PIS and Cofins (federal), with rates that depend on the product, service, state and municipality. Constitutional Amendment 132 of 2023 adds the federal CBS and the state and municipal IBS. In 2026 they are shown on fiscal documents at test rates of 0.9% and 0.1%; the amounts are informational, do not add to the transaction total, and taxpayers who issue documents correctly are excused from paying them. PIS and Cofins are extinguished in 2027, and ICMS and ISS are reduced from 2029 and extinguished in 2033. InvoiceQuickly applies one tax percentage per invoice, does not offer Brazilian reais in its editor and cannot issue or transmit an NF-e or NFS-e.

Industry context (2026)

Brazil's consumption tax reform runs from 2026 to 2033. Constitutional Amendment 132 of 2023 sets the steps: CBS at 0.9% and IBS at 0.1% in 2026 as a test, offset against PIS and Cofins; CBS in full and PIS and Cofins extinguished in 2027; ICMS and ISS reduced from 2029 to 2032; and both extinguished in 2033. Under guidance from the Receita Federal and the IBS Management Committee (CGIBS), CBS and IBS fields appear on the NF-e, NFS-e and other electronic documents from 1 January 2026. From 3 August 2026, regular-regime documents without those fields are not authorised (CGIBS, 15 June 2026). Accessed 27 October 2026.

Worked example

Agência Paulista de Design Ltda., a regular-regime company in São Paulo, designs a website for a client company in Campinas in October 2026 for R$ 10,000.00 (an illustrative example). It issues an NFS-e through its municipality's system, not this template. The NFS-e shows the service value of R$ 10,000.00, CBS at 0.9% of R$ 90.00 and IBS at 0.1% of R$ 10.00 as informational amounts that do not change the R$ 10,000.00 the client pays, and ISS at the rate the municipality sets for this service. The agency's accountant confirms the ISS, PIS, Cofins and any withholdings for its regime. A PDF built from this layout could serve as a quote before the work, but the NFS-e is the document that counts.

Common mistakes to avoid

Sending a PDF instead of a nota fiscal

For domestic sales, only an authorised NF-e or NFS-e documents the transaction. A PDF invoice leaves the client without a valid fiscal document.

Treating the DANFE as the invoice

The DANFE is a printed auxiliary document for an authorised NF-e. The authorised XML is the fiscal document, so archive it.

Adding CBS and IBS to the total in 2026

In 2026 the 0.9% CBS and 0.1% IBS are informational and do not form part of the transaction total.

Using one generic tax percentage

Brazilian documents can carry ICMS, ISS, IPI, PIS, Cofins and, from 2026, CBS and IBS, each with its own rules. One percentage on a PDF does not reflect them.

Invoicing Tips

  • 1If you are registered in Brazil and sell to Brazilian customers, issue an NF-e (goods) or NFS-e (services) through an authorised system. Do not send this layout as your invoice.
  • 2Check which NFS-e system your municipality uses. The national standard became mandatory from January 2026, but not every municipality had joined by August 2025.
  • 3In 2026, show CBS at 0.9% and IBS at 0.1% as informational amounts. On a R$ 10,000.00 service that is R$ 90.00 and R$ 10.00, and neither adds to what the client pays.
  • 4Keep the authorised XML. For an NF-e, the printed DANFE is only an auxiliary document that travels with the goods.
  • 5Invoicing a Brazilian client from outside Brazil? Ask the client which details they need for their own import or service-import obligations.

Related Resources

Frequently Asked Questions

Can I use this template as a nota fiscal?

No. A Brazilian nota fiscal is an electronic document authorised by the tax administration: the NF-e by the state SEFAZ for goods, and the NFS-e through the municipal or national system for services. A template, an HTML file or a PDF from InvoiceQuickly is not a nota fiscal for domestic sales.

What are CBS and IBS on Brazilian invoices?

They are the new consumption taxes from the 2023 tax reform: the federal CBS and the state and municipal IBS. In 2026 they are shown on fiscal documents at test rates of 0.9% and 0.1%. The amounts are informational, do not form part of the transaction total, and taxpayers who issue documents correctly are excused from paying them.

Does InvoiceQuickly issue NF-e or NFS-e?

No. InvoiceQuickly creates English-language PDF invoices. It cannot sign or transmit XML, cannot obtain an authorisation from SEFAZ or an NFS-e system, does not calculate ICMS, ISS, CBS or IBS, and its editor does not offer Brazilian reais.

When is the national NFS-e mandatory?

The Receita Federal announced that the national NFS-e standard becomes mandatory from January 2026. Municipalities that do not adopt it risk suspension of voluntary federal transfers. Check which issuing system your municipality uses.