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Concrete Contractor Invoice Template

A concrete invoice is checked against two things: the contract and the work the customer can see. The customer wants to know that the slab is the size and thickness agreed, that the mix and reinforcement are what was specified, and why the bill includes a pump truck or a second delivery. Concrete jobs are also usually paid in stages, so each invoice has to show where it sits in the payment schedule. This template adds those details to an ordinary invoice: job site and project type, dimensions and thickness, cubic yards and mix strength, ready-mix delivery ticket numbers, reinforcement, excavation and base, forming, placing and finishing, joints, curing and sealing, demolition and haul-off, permit references, change orders, and the contract price, deposit and amount billed to date. The download is an editable HTML invoice with invoice number, dates, a line-item table and totals. Fill it in your browser, then print it or save it as PDF. It is a layout, not legal advice: your state's contractor licensing board and revenue department set the payment and tax rules.

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Download the HTML file to edit its fields, then print or save as PDF. Totals are entered manually.

What This Template Includes

  • Job site address and project type (driveway, slab, patio, sidewalk, foundation)
  • Dimensions, thickness and area in square feet
  • Concrete volume in cubic yards and mix strength (psi)
  • Ready-mix delivery ticket numbers
  • Pump truck or other equipment charges
  • Reinforcement: rebar size and spacing, wire mesh or fibre
  • Excavation, grading and base material
  • Forming, placing and finishing (broom, stamped, exposed aggregate)
  • Control joints, curing and sealing
  • Demolition and haul-off
  • Permit and inspection references
  • Change orders: number, description and amount
  • Contract price, deposit received, billed to date and balance to finish
  • Contractor licence number

How to Create Your Concrete Contractor Invoice

  1. 01

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 02

    AI generates your invoice

    InvoiceQuickly's AI drafts the client, line items, dates, and totals for you to review before saving.

  3. 03

    Review, download, and send

    Check every detail, download the PDF, or use Pro to email the PDF directly to your client.

Recommended Payment Terms

Concrete work is normally billed against a payment schedule in the contract: a deposit, then payments as stages are finished (demolition and base, then forms, reinforcement, pour and finish, then cleanup after the cure), with each invoice due on receipt or within a few days. Some states limit both ends of that schedule. In California, the Contractors State License Board says a home improvement down payment may not exceed $1,000 or 10 percent of the contract price, whichever is less, and later payments must not exceed the value of the work performed and materials delivered. So bill each stage after it is done, not when the ready-mix is ordered. On commercial work, the general contractor's subcontract usually sets net 30 or longer terms and may hold back retainage, which you bill for release at the end.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

How sales tax works on concrete jobs depends on the state and on how the contract is written. In California, the Department of Tax and Fee Administration says concrete and asphalt are generally treated as materials, and a construction contractor is the consumer of the materials it furnishes and installs: you pay tax (or use tax) when you buy the concrete, rebar and forms, and you do not add sales tax for them to a lump-sum invoice. Fixtures are treated differently, and time-and-material contracts have their own rules. Other states tax construction services or materials differently, so check your state revenue department before adding a tax line. InvoiceQuickly applies one tax percentage to the whole invoice; for a California lump-sum job like the example, that rate is 0%.

Industry context (2026)

Licensing and payment rules shape concrete invoices more than market prices do, and they are set state by state. California is a useful reference because its rules are published in detail. The Contractors State License Board, which licenses about 285,000 contractors, says that since 1 January 2025 an unlicensed person may take on a project only if the total for labour, materials and everything else is under $1,000, no building permit is needed and no workers are employed; a driveway or slab almost always needs a licensed contractor. For home improvement work it caps the down payment and says later payments should not exceed the value of work completed or materials delivered (CSLB press release #24-21, 30 December 2024, and its 2022 bulletin on progress payment restrictions). On tax, the California Department of Tax and Fee Administration's tax guide for construction contractors says concrete and asphalt are generally treated as materials, which the contractor consumes. Other states license, cap deposits and tax construction differently, so check yours before copying the example's terms.

Worked example

Worked example (hypothetical California home improvement job; prices are this contractor's own). A homeowner contracts for a new 24 ft by 30 ft driveway, 4 in thick, for a lump sum of $8,495.00: demolition and haul-off of the old asphalt $1,800.00; excavation, grading and 4 in compacted base $1,440.00; forms and #3 rebar at 18 in on centre each way $1,350.00; concrete, 4,000 psi, 9.5 cu yd placed (8.89 cu yd calculated plus an allowance) $1,805.00; broom finish, tooled edges and control joints at 10 ft $1,620.00; form removal, curing compound, sealer and cleanup after the cure $480.00. The down payment is $849.50, which is 10 percent and below the $1,000 cap. The payment schedule follows the work: $2,390.50 after demolition and base ($3,240.00 of work less the deposit), the forms, pour and finish after they are done, and $480.00 at the end. Before the pour the ready-mix truck cannot reach the back of the drive, so the homeowner signs change order #1 for a pump truck, $650.00. The day after the pour the contractor sends INV-0088: forms and rebar, completed 4 Nov, $1,350.00; concrete, 9.5 cu yd 4,000 psi placed 5 Nov, tickets 55812 and 55813, $1,805.00; broom finish, edges and joints, 5 Nov, $1,620.00; change order #1, pump truck, signed 3 Nov, $650.00. Total due $5,425.00; tax 0% because the contractor paid tax on the materials. Notes: contract $8,495.00 + change order $650.00 = $9,145.00; billed to date $849.50 + $2,390.50 + $5,425.00 = $8,665.00; paid to date $3,240.00; remaining to bill $480.00 after the 7-day cure.

Common mistakes to avoid

A single 'driveway, $8,495' line on a progress invoice

The customer cannot tell which stage is being paid for or whether you are billing ahead of the work. List the stages completed and keep the running schedule in the notes.

Billing for concrete before it is poured

Ordering the ready-mix is not delivering it. In California, payments may not run ahead of work done and materials delivered, and the same rule protects you from disputes anywhere.

Pump trucks and short loads with no change order

Equipment and delivery charges that were not in the contract need written approval first. Without it, they are the first lines a customer refuses to pay.

Adding sales tax the contractor already paid

Where the contractor is the consumer of materials, as in California lump-sum contracts, charging sales tax on the concrete again overbills the customer. Check how your state treats contractors.

No volume or ticket record

Without dimensions, the cubic-yard calculation and delivery ticket numbers, a dispute about the amount of concrete becomes your word against the customer's.

Invoicing Tips

  • 1Show the volume calculation once: 24 ft by 30 ft at 4 in thick is 720 sq ft x 4/12 ft = 240 cu ft, divided by 27 = 8.89 cu yd. Then state what was ordered and why (9.5 cu yd including an allowance for subgrade variation).
  • 2Quote the ready-mix delivery ticket numbers. They record the volume, mix and time delivered, and settle most 'how much concrete did you really use' questions.
  • 3Write the reinforcement as specified ('#3 rebar at 18 in on centre each way'), not just 'rebar', so the customer can match it to the contract and the inspection.
  • 4Bill a pump truck, extra delivery or short-load fee only after a signed change order, with its number on the line.
  • 5Keep the running schedule in the notes on every progress invoice: contract price, change orders, billed to date, paid to date and balance to finish.
  • 6State the finish and joint spacing on the invoice ('broom finish, tooled edges, control joints at 10 ft'). It is what the customer will compare against the finished slab.

Related Resources

Frequently Asked Questions

What should a concrete contractor invoice include?

Your business details and licence number, the customer and job site, the project type, dimensions and thickness, cubic yards and mix, delivery ticket numbers, reinforcement, excavation and base, forming, finishing, joints, curing and sealing, demolition and haul-off, any pump or equipment charges, approved change orders, the contract price, deposit and billed-to-date figures, the amount due now and the due date.

How do you calculate cubic yards for a concrete invoice?

Multiply length by width by thickness in feet to get cubic feet, then divide by 27. A 24 ft by 30 ft driveway at 4 inches (4/12 of a foot) is 240 cubic feet, or 8.89 cubic yards. Contractors usually order a little more to allow for uneven subgrade and spillage, and the invoice should say what was ordered.

Should I charge sales tax on concrete work?

It depends on the state and the contract. In California, CDTFA treats concrete as a material and the contractor as its consumer, so you pay tax when you buy it and do not add sales tax to a lump-sum invoice. Other states differ; check your state revenue department.

How much deposit can a concrete contractor take?

It depends on the state. In California, a home improvement down payment may not exceed $1,000 or 10 percent of the contract price, whichever is less, and later payments may not run ahead of the work done and materials delivered, according to the Contractors State License Board. Commercial work and other states follow their own rules.

How do I bill a pump truck that wasn't in the quote?

Agree it in writing first as a change order with its price, then bill it on its own line with the change order number. Add the change order to the running contract total in the notes so every later invoice reconciles.

Can I create concrete invoices in InvoiceQuickly?

Yes, for straightforward jobs. Type or say the stage you are billing and InvoiceQuickly drafts an editable invoice you check before saving; notes of up to 5,000 characters hold the running schedule. It has no progress-billing, retainage or deposit feature, no cubic-yard calculator and no job costing, so you write the running totals yourself. Free covers 5 invoices; Pro ($9 a month) adds unlimited invoices, estimates your customer accepts online, email delivery and payment links through your own Stripe or PayPal account.