Hairdresser Invoice Template

What This Template Includes

• Event or appointment date, start time and location
• Person and service per line (cut, colour, style, treatment)
• Stylist level, if your menu prices by tier
• Trial date and trial fee
• Assistant or second stylist time
• Travel and early-start fees
• Retail products sold, listed apart from services
• Booking deposit received and balance due
• Gratuity: optional, shown separately
• Cancellation and no-show policy

How to Create Your Hairdresser Invoice

Recommended Payment Terms

For weddings and events, take a booking deposit to hold the date and state in the agreement whether it is refundable; then invoice the balance before or on the day, depending on what you agreed. Shoots and productions usually pay on delivery of the invoice with net 7 to net 14 terms, quoting the production's purchase order. Companies or care homes billed for regular visits can receive one monthly invoice with each visit dated, on net 14 or net 30. Repeat your cancellation terms on the invoice exactly as they appear in the booking agreement, for example 'Cancellations within 14 days of the event: deposit retained.'

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Whether hair services are subject to sales tax depends on the state, and the answer for retail products can be different: in states with a sales tax, products the client takes home are generally taxable goods even where services are not. Check your state's department of revenue for both. In the US, self-employed stylists and booth renters pay their own income and self-employment tax and report all tips as income. For 2025 to 2028, the federal deduction for qualified tips (up to $25,000) can apply to self-employed stylists, but final IRS regulations say service charges and automatic gratuities added to a bill are not qualified tips unless the client is expressly told they can change or remove them. Outside the US, VAT or GST applies once you are registered. InvoiceQuickly applies one tax percentage to the whole invoice and copies saved business and client tax IDs to new invoice PDFs, so if only the retail items are taxable, put them on a separate invoice or work the tax out yourself.

Industry context (2026)

Hairdressing is a licensed trade with a large self-employed workforce. The US Bureau of Labor Statistics' Occupational Outlook Handbook (page modified 27 August 2026) says all states require barbers, hairstylists and cosmetologists to be licensed, puts 2025 median pay at $35,880 a year, and reports that about 48% of hairdressers, hairstylists and cosmetologists are self-employed. Tips matter to invoicing because of a new federal deduction. Final Treasury regulations (T.D. 10044, published in Internal Revenue Bulletin 2026-18 and effective 12 June 2026) list barbers, hairdressers, hairstylists and cosmetologists among occupations that customarily received tips, and the IRS says the deduction is up to $25,000 a year, phases out above $150,000 of modified adjusted gross income ($300,000 joint) and, for the self-employed, cannot exceed net income from the business where the tips were earned. The same regulations say service charges and automatic gratuities added to a customer's bill are not qualified tips, and the deduction is not allowed for tax years beginning after 31 December 2028. That is why this template keeps gratuity as an optional, separate line.

Worked example

Common mistakes to avoid

Invoicing Tips

• 1Write one line per person and service, for example 'Bridesmaid style, 4 at $85', so the payer can check the headcount against the booking.
• 2List the trial with its date, even if it was paid earlier, so nobody assumes it was included in the wedding-day price.
• 3Keep retail products on their own lines with quantity. They may be taxed differently from services, and clients return unopened stock.
• 4Show the deposit already paid and deduct it from the total, rather than invoicing the reduced amount without explanation.
• 5Leave gratuity optional. Write 'Gratuity not included; optional and at your discretion' instead of adding a fixed percentage the client cannot change.
• 6Bill colour correction as its own service and say why it was needed, so it is not read as a higher price for ordinary colour.

Related Resources

• How to invoice as a makeup artist: bridal and event billing for beauty work
• Sales tax nexus guide: when you need to register and collect sales tax
• All invoice templates
• Invoice vs receipt: which one to give a client who pays at the chair
• Invoice payment terms guide
• Quarterly estimated tax payments

Frequently Asked Questions