Landscaping Invoice Example: Annotated Commercial Invoice

Sample landscaping invoice

This is an illustrative example: the business, client and numbers are made up and are not market rates.

Payment terms: Net 15. Check or bank transfer payable to Greenstone Landscaping LLC. Maintenance is billed monthly in arrears on the 1st.

Notes: Visit log and before-and-after photos available on request. April: weekly mowing continues; spring fertilization scheduled. We recommend an irrigation inspection before summer.

How the totals work

• Subtotal: $1,920 + $650 + $520 + $840 + $275 + $510 = $4,715.
• Sales tax: 8.25% × $4,715 = $388.9875, rounded to $388.99. Total $4,715 + $388.99 = $5,103.99.

Why every line is taxed: Texas treats landscaping and lawn and plant care, meaning any work to maintain or improve lawns, yards and ornamental plants and trees, as a taxable service, and the provider collects state and local tax on the total charge (Texas Comptroller publication 94-112). Installing underground sprinkler systems is not landscaping; it is construction or repair of real property, and the Comptroller says to keep those charges separate because different rules apply. The irrigation valve repair is on its own line for that reason. Here it is taxed because repair of nonresidential real property, such as a business park, is also a taxable service in Texas (publication 94-116). Tax is charged at the job site's rate; 8.25% is the combined rate in Austin (Texas Comptroller, city sales and use tax).

Two Texas details are worth knowing. If you mix nontaxable charges into a taxable bill without listing them separately, the whole charge is presumed taxable when the taxable part is more than 5%. And a self-employed person with no employees or partners and $5,000 or less in landscaping receipts over the last four calendar quarters does not collect tax on these services (publication 94-112).

Other states differ. New York, for example, taxes maintenance such as mowing and trimming but treats some new planting as a capital improvement; the landscaping invoice template works through a New York example. Last reviewed October 28, 2026. This is general information, not tax or legal advice; check with your state revenue department or a tax adviser.

Field-by-field breakdown

• From: company name, address, phone and email.
• To: the property owner or manager who approves the bill, with the billing contact.
• Service address and areas: where the work was done, which often differs from the billing address, and which areas the visits covered.
• Service period: the month the invoice covers, so recurring bills do not overlap or leave gaps.
• Recurring maintenance: the number of visits (with dates) times the per-visit rate, so the client can check against their own records.
• Plants and materials: quantities in the units you buy and install (cubic yards, plants, pallets of sod) and a unit price.
• Repairs and construction: irrigation, hardscape and other real property work on separate lines, because in some states, including Texas, they are taxed under different rules from landscaping.
• Tax: the rate and amount, at the job site's rate.

Common line items for landscapers

Rates vary by region, property size and season, so this table shows how to word each line rather than what to charge. To set prices, see how to price landscaping.

Variations

• Residential vs. commercial: a homeowner's invoice usually has a few lines; commercial and association invoices often itemize by area or zone and carry a PO or contract number.
• Seasonal contracts: some landscapers bill a flat annual fee in equal monthly invoices. State the contract and which month each invoice covers.
• Design-build projects: bill in stages (design, hardscape, planting), with design on its own line. How to invoice as a landscaper walks through a staged install.
• Snow removal: in colder climates, bill per event with the date, or as a seasonal line.

Tips for landscaping invoicing

1. Keep a visit log and photos so you can answer questions about a charge.
2. Bill recurring maintenance on the same date each month so the client knows when to expect it.
3. Separate services your state taxes differently, such as landscaping, real property repair and design.
4. Use the notes for next month's plan and any recommendations, so the client sees what is coming.

To build this invoice in InvoiceQuickly, describe the month's work and review the drafted lines before saving. On Pro, a recurring schedule can create the monthly invoice for you, but the schedule form holds a single line item with no tax, so have it create drafts rather than send automatically, then add the month's extra lines and the tax rate before you send. InvoiceQuickly applies one tax percentage per invoice, which suits a bill like this one where every line is taxed at the same rate.

Frequently asked questions

Should I charge sales tax on landscaping services?

It depends on the state. Texas taxes landscaping and lawn care on the total charge, labor included, with a small-business exemption for self-employed people with no employees and $5,000 or less in receipts over four quarters. New York taxes maintenance such as mowing but treats some planting as a capital improvement. Check your own state's revenue department.

How do I handle a client who cancels recurring service mid-contract?

Put the cancellation terms, such as a notice period, in your contract before work starts. When a client cancels, invoice the visits completed through the end of the notice period under those terms.

How do I price commercial landscaping?

Measure the property, estimate the hours and materials per visit and per month, then set a per-visit or monthly price that covers your costs and margin, adjusted for the season. How to price landscaping walks through the arithmetic.

Should I list each visit date on a maintenance invoice?

Yes, when you bill per visit. Dates let the client match the invoice to their own records and settle questions about missed visits quickly.

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Start from the landscaping invoice template, or read how to invoice as a landscaper for residential and design-build examples.