Plumbing Invoice Template
Built for licensed plumbers, plumbing companies, and drain service providers. This invoice template includes fields for service type, labor tracking, parts with markup, emergency surcharges, and callout fees. Supports both residential and commercial plumbing work with warranty documentation and permit references.
What This Template Includes
- Service type (repair, install, maintenance)
- Labor hours & rate
- Parts & materials with costs
- Emergency/after-hours surcharge
- Callout/travel fee
- Warranty information
How to Create Your Plumbing Invoice
- 1
Describe your work
Type a plain English description of the services you provided, the client, and the amount.
- 2
AI generates your invoice
InvoiceQuickly's AI fills in all fields with industry-specific formatting, tax calculations, and proper payment terms.
- 3
Review, download, and send
Check the details, download as PDF, and send directly to your client via email or a payment link.
Recommended Payment Terms
Residential plumbing is typically due on completion or Net 7. Commercial plumbing contracts follow Net 30 terms. Emergency service is usually due on completion.
Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.
Tax Information
Plumbing services are generally taxable. In many US states, parts installed as part of a repair are taxed as a service rather than a sale. Check your state's rules on the distinction between repair parts and standalone material sales.
Invoicing Tips
- 1Always list parts separately from labor so customers can see the cost breakdown
- 2Include the manufacturer warranty period for any parts installed
- 3Add an emergency callout fee line item for after-hours or weekend work
- 4Reference the job location and any permit numbers for commercial work
Related Resources
Frequently Asked Questions
What should a plumbing invoice include?
A plumbing invoice should include your plumbing license number, client address, date of service, description of work performed, labor hours and rate, parts used with individual costs, any callout or travel fees, warranty information, and payment terms.
How do plumbers charge — flat rate or hourly?
Many plumbers use flat-rate pricing for common jobs (e.g., $250 for a faucet replacement) and hourly rates ($75-$150/hr) for diagnostic or variable-scope work. Flat rates give customers certainty; hourly rates are fairer for complex troubleshooting.
Should I charge a callout fee on my plumbing invoice?
Yes, a callout fee ($50-$150 depending on your area) covers travel time and vehicle costs. It's standard practice and most customers expect it. Waive it for repeat customers or bundle it into larger jobs as a goodwill gesture.