Switzerland VAT Invoice Template

What This Template Includes

• Your VAT number (CHE-123.456.789 MWST)
• Date or period of supply (if different from the invoice date)
• VAT rate per line (8.1%, 2.6% or 3.8%)
• VAT amount for each rate
• IBAN and payment reference (or attach a QR-bill)

How to Create Your Switzerland VAT Invoice

Recommended Payment Terms

The VAT rules do not set a payment term, so agree one with your customer and print it, for example "Payable within 30 days, net". Give your IBAN and a payment reference so the customer can match the payment. If you want a QR-bill payment part, create it with separate software that follows the Swiss Implementation Guidelines for the QR-bill published by SIX, and attach it to the invoice.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Swiss VAT rates since 1 January 2024, as listed by the ESTV: 8.1% standard, 2.6% reduced (for example foodstuffs, medicines and books) and 3.8% for accommodation services. Show the applicable rate and the VAT amount; if your prices include VAT, stating the rate is enough. Supplies at different rates must be shown separately. You become liable for VAT once worldwide turnover from taxable or zero-rated supplies reaches CHF 100,000 a year, and register with the ESTV within 30 days. VAT returns are normally quarterly (half-yearly under the net tax rate method), due with payment within 60 days of the period end; since 1 January 2025 businesses with turnover up to CHF 5,005,000 may apply to file annually. InvoiceQuickly applies one tax percentage per invoice, copies saved tax IDs to new invoice PDFs, does not offer Swiss francs in its editor and does not generate QR-bills.

Industry context (2026)

Swiss VAT rates rose on 1 January 2024 to 8.1% standard, 2.6% reduced and 3.8% for accommodation (Swiss Federal Administration, 3 January 2024). Since 1 January 2025, businesses with annual turnover up to CHF 5,005,000 may apply to settle VAT annually instead of quarterly or half-yearly (ESTV, page updated 22 September 2026). On the payment side, the QR-bill definitively replaced the earlier Swiss payment slips on 1 October 2022, and SIX publishes its technical rules in the Swiss Implementation Guidelines for the QR-bill (SIX, accessed 27 October 2026).

Worked example

Common mistakes to avoid

Invoicing Tips

• 1Write your VAT number with the suffix: CHE-123.456.789 MWST, TVA or IVA. The ESTV does not accept "VAT" as the suffix.
• 2Add the period of supply when the work spans more than the invoice date, for example "Services 1 to 31 October 2026".
• 3Group lines by rate. Consulting at 8.1% and printed books at 2.6% need separate subtotals and VAT amounts.
• 4Quoting prices including VAT? Print the rate, such as "incl. 8.1% VAT". The ESTV accepts the rate alone in that case.
• 5Till receipts up to CHF 400 including tax do not need the customer's details.
• 6Invoicing the federal administration? It requires electronic invoices, except for small purchases. Check the Federal Finance Administration's instructions first.

Related Resources

• Invoice requirements in Switzerland: The ESTV's invoice details, VAT rates, VAT number format, QR-bill and filing
• Regional invoicing: How invoice rules differ by country and what InvoiceQuickly supports
• VAT invoicing guide
• Invoice requirements in Germany
• Invoicing international clients
• All invoice templates

Frequently Asked Questions