Video Production Invoice Template
Tailored for video production companies, filmmakers, and content creators. Supports phase-based billing (pre-production, production, post-production), crew day rates, equipment rental, editing hours, music licensing, and delivery format specifications. Includes revision tracking and third-party cost passthrough.
What This Template Includes
- Pre-production planning
- Filming days & crew
- Equipment rental
- Post-production/editing hours
- Music licensing
- Delivery format & revisions
How to Create Your Video Production Invoice
- 1
Describe your work
Type a plain English description of the services you provided, the client, and the amount.
- 2
AI generates your invoice
InvoiceQuickly's AI fills in all fields with industry-specific formatting, tax calculations, and proper payment terms.
- 3
Review, download, and send
Check the details, download as PDF, and send directly to your client via email or a payment link.
Recommended Payment Terms
Video production typically requires 50% upfront, 25% after filming, and 25% on final delivery. For larger productions, more granular milestone billing is common. Net 14 for the final payment.
Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.
Tax Information
Video production services are generally taxable. Digital deliveries may have different tax treatment than physical media in some jurisdictions. Music licensing and stock footage costs passed through to the client may be taxed separately.
Invoicing Tips
- 1Break the project into pre-production, production, and post-production phases with separate costs
- 2Include equipment rental and crew costs as itemized line items
- 3Specify the number of revision rounds included and the cost of additional revisions
- 4List music licensing, stock footage, and other third-party costs separately
Related Resources
Frequently Asked Questions
How do video production companies invoice?
Video production is typically billed in three phases: pre-production (planning, scripting, storyboarding), production (filming, crew, equipment), and post-production (editing, color grading, sound design, delivery). Each phase is invoiced at completion or at agreed milestones.
What should a video production invoice include?
Include a project description, crew and day rates, equipment rental costs, editing hours, music licensing fees, stock footage costs, delivery format specifications, and the number of included revision rounds. Reference the production agreement or SOW number.