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Architecture Invoice Template

Tailored for architects, architectural technologists, and design studios. Supports billing by RIBA/AIA work stages, percentage of construction cost, or hourly rates. Includes fields for site visits, planning applications, drawing revisions, and consultant coordination. Tracks design phases from concept through construction administration.

Create This Invoice with AI

What This Template Includes

  • Project phase (RIBA/AIA stage)
  • Design fee percentage
  • Site visit charges
  • Planning application fees
  • Drawing revisions
  • Consultant coordination

How to Create Your Architecture Invoice

  1. 1

    Describe your work

    Type a plain English description of the services you provided, the client, and the amount.

  2. 2

    AI generates your invoice

    InvoiceQuickly's AI fills in all fields with industry-specific formatting, tax calculations, and proper payment terms.

  3. 3

    Review, download, and send

    Check the details, download as PDF, and send directly to your client via email or a payment link.

Recommended Payment Terms

Architecture fees are typically billed at the completion of each design stage. A 10-20% deposit is common at project commencement. Net 30 is standard, with interest on late payments per your professional services agreement.

Need help writing payment terms? Read our guide to invoice payment terms for best practices and templates.

Tax Information

Architecture services are generally taxable. In the UK, architectural services are standard-rated for VAT at 20%. In the US, taxation varies by state. Reimbursable expenses may have different tax treatment than professional fees.

Invoicing Tips

  • 1Bill according to RIBA or AIA work stages so clients understand where they are in the design process
  • 2Include a clear revision policy — specify how many design iterations are included in each stage
  • 3List planning application fees and consultant costs as separate passthrough items
  • 4Reference the project name and planning reference number on every invoice

Related Resources

Frequently Asked Questions

How do architects charge for their services?

Architects typically charge as a percentage of construction cost (8-15% for residential, 5-12% for commercial), a fixed fee per project phase, or hourly rates ($100-$300/hr). The percentage method aligns the architect's compensation with project scope.

What are RIBA stages on an architecture invoice?

RIBA work stages are: 0 (Strategic Definition), 1 (Preparation & Briefing), 2 (Concept Design), 3 (Spatial Coordination), 4 (Technical Design), 5 (Manufacturing & Construction), 6 (Handover), 7 (Use). Most architects invoice at the completion of each stage.

Should I charge separately for planning applications?

Yes, planning application fees, building regulation fees, and consultant coordination costs should be separate line items passed through to the client. These are typically invoiced when incurred rather than spread across the project.